Earn More By Turning Your Unused Space Into Meeting Rooms

Earn More By Turning Your Unused Space Into Meeting Rooms

Have you ever considered the untapped potential of vacant spaces within your premises? An idle room in your cafe, a rarely used conference area at work, or a small spot in your coworking space could become valuable assets. These spaces can be repurposed into profitable ventures. Through strategic planning and diligent execution, it’s feasible to convert these surplus spaces into functional meeting rooms, tailored to the needs of progressive professionals and remote teams alike.

Within this article, you will discover strategies to leverage your underutilized space to generate supplementary income, thereby adjusting to your daily expenses. Specifically, you’ll explore the transformation of these spaces into professional meeting rooms tailored for coworkers.

What are the Compelling Reasons to Lease Your Space for Meetings?

The benefits of leasing out your unused space are infinite, but first, let us understand what the main benefits of renting your unused space are:

Generate Extra Income

Transform your underutilized space into a consistent source of revenue. Offer hourly or daily rates to significantly boost your monthly income.

Flexible Use of Time

You have the autonomy to determine the availability of your meeting room. Rent it out during off-peak hours or weekends to maximize your returns.

Meet New People

Forge connections with professionals across diverse industries, establishing a network of potential clients or collaborators.

Low Investment

When transforming your space, minimal investment is often required. Emphasize functionality and strive to cultivate a welcoming environment.

Is Your Space Right for a Meeting Room?

Before moving forward, it’s essential to conduct a comprehensive evaluation of your space to determine its appropriateness for hosting meetings. Below is a checklist to assist you in this process:

Size and Layout

Make sure there are enough comfortable seats arranged to accommodate a small to medium-sized group, usually ranging from 4 to 8 people.

Enhance the ambiance with personalized elements such as indoor plants, artwork, or a modest beverage station, aimed at cultivating a favorable atmosphere for meetings.


Ensure that there are no disturbances from noise and distractions in the environment. It will be good if you provide your clients with soundproof meeting rooms


Make sure the meeting room is easily accessible, especially if it’s in your coworking space. Make the environment professional and comfortable by cleaning the space and removing unnecessary clutter.

How do You Set Up Your Rates and Policies?

When establishing rates and policies for your meeting room rental, it’s essential to navigate market conditions and align with client preferences. Let’s check the critical factors to foster transparency and satisfaction in your rental process.

Research the Market

Explore the online platforms to understand the usual rates for renting meeting rooms in your area. Consider factors like location, amenities, and rental duration when deciding on your pricing.

Hourly vs. Daily Rates

Determine whether you will provide hourly or daily rates, accommodating both brief brainstorming sessions and extended client meetings.

Cancellation Policy

Establish a clear cancellation policy that clearly states when your clients can cancel the booking without penalty.

How do You Market Your Meeting Space?

Effectively promoting your meeting space is crucial for maximizing rental opportunities and increasing revenue. Follow the below marketing strategies aimed at effectively showcasing your meeting room to potential clients.

Online Listing Platforms

Think about putting your meeting room up for rent on popular platforms, which give you access to a large pool of potential renters and make it easy to book and pay online, simplifying the rental process.

Social Media Promotion

Leverage social media platforms such as Facebook or LinkedIn to exhibit your meeting space. Highlight your meeting room’s distinctive features and focus your outreach efforts on local businesses or remote work communities to maximize exposure.

Local Networking

Promote your meeting room within local business groups or co-working spaces. Engage in networking activities to connect with professionals who may have an interest in renting your space for client meetings or team gatherings.

Legalities and Safety Considerations

Ensuring legal compliance, safety, and security for your rented space is crucial for business operations. From verifying zoning regulations to implementing safety measures and screening renters, each step is vital for property integrity and client assurance. Let’s explore these essential considerations for a smooth and secure rental process.

Legal Permits

Ensuring compliance with local zoning laws that permit renting spaces for commercial use is vital. This preemptive measure upholds legal standards and prevents potential problems from arising unexpectedly.


It’s advisable to consider obtaining business insurance to shield yourself from potential liabilities. This proactive measure helps mitigate risks and assures you that you will venture into renting out your space for business purposes.

Safety Measures

Prioritize implementing vital safety precautions and ensuring accessible fire suppression equipment and first-aid supplies. Taking a proactive approach ensures the safety of individuals using your rented space and promotes a secure environment.

Discover Crucial Tactics to Optimize Your Enterprise for Enduring Prosperity

Prioritize client needs through meticulous planning and accommodation. Consistently refine partnerships based on attendee input, ensuring a seamless experience. Expand versatile solutions tailored to diverse requirements, from intimate discussions to large-scale conferences. Embrace technological advancements, offering state-of-the-art audiovisual equipment and seamless connectivity. Foster collaborative partnerships with local businesses, creating value-added packages. Imple­ment

Excellent Customer Service

Offer exceptional customer service to guarantee a favorable experience for your renters. This involves timely communication, offering precise guidance on accessing the space and being readily available to promptly address any inquiries or concerns.

Positive Online Reviews

Encourage contented renters to share their positive feedback through reviews on online listing platforms. Favorable testimonials play a pivotal role in fostering trust and capturing the interest of potential clients.

Offer Additional Services

Consider exploring the option of offering additional services such as catering, AV equipment rentals, or printing services for an extra fee. This opportunity presents the potential to further augment your earning potential.

Integrating With Meeting Room Scheduling Software

Incorporating meeting room scheduling software into your business operations can streamline processes and enhance efficiency. Streamline your business operations by integrating meeting room scheduling software. Efficie­ntly coordinate bookings, optimize room usage, and offer clients a seamless experience. Discover the advantages of implementing this vital technology, expertly tailored to meet your organizational needs. 

Unlock newfound efficiency and elevate your enterprise to unprecedented heights through the strategic adoption of a complimentary, user-friendly online scheduling solution.

The Perfect Scheduling Software for Your Meeting Room Business.

The manual handling of tasks, such as managing the booking of your meeting rooms, often poses notable challenges in terms of time consumption and efficiency. However, the introduction of Picktime as meeting room scheduling software has effectively eliminated such burdensome procedures, marking a significant advancement in organizational efficiency.

Imagine Picktime as the dependable ally for your meeting rooms, stepping in to alleviate the burdensome task of manual data management. The software streamlines operations by automating these time-intensive processes, freeing up your time for more critical endeavors. Consequently, your meeting rooms stand to benefit from heightened productivity and efficiency.

There are several essential features available at Picktime, including:

  • Conference Room Management: Offer your clients an uncomplicated solution for booking conference rooms.

  • Sync Your Preferred Calendar: Integrate your Google, Outlook, or iCloud Calendar with Picktime to avoid scheduling conflicts.

  • Visitor Management: Efficiently add and manage visitors to prevent double bookings with meeting rooms while ensuring security.

  • Automated Reminders: Make sure your clients never miss their booked slot in your meeting room. Alert your clients by sending reminders through SMS and email before their booked date.

  • Resource Management: Efficiently allocate and manage equipment resources for meetings, such as conference rooms, projectors, seats, and computer systems, with just a few clicks.

  • Rooms Display: The Picktime – Rooms Display app lets you add a physical booking tab at your reception, allowing clients to book meeting rooms instantly without any human intervention. You can also enable or disable online booking with this app. Additionally, it allows you to send a check-in code to clients for access to pre-booked rooms.

  • Amenities: Add all your amenities provided by you like projectors, and whiteboards to your booking page. It will allow your clients to have an overlook of the facilities you provide them.


Transforming your unused space into meeting rooms can be a mutually beneficial arrangement. By repurposing idle space, you not only generate additional income but also offer a valuable service to busy professionals and remote teams. With meticulous planning, a well-equipped space, and excellent customer service, you can establish a professional business. Additionally, you can leverage platforms like Picktime for scheduling and booking appointments to streamline operations and maximize efficiency.